A ratepayer is the person who is named in the Rating Information Database and the district valuation roll as owning the property. This must be the name of the person/s on the certificate of title. It is a legal requirement to inform Council of any change of ownership.
Changing the name of an owner of a property requires the following documentation
Change of Ownership due to sale or will:
- Sale notice / Notice of change of ownership or copy of Certificate of Title must be sent to Council
Note: The purchaser’s solicitor fills out the Notice of change of ownership and sends to the vendor's (sellers) solicitor who then forwards it to Council. This is a legal requirement.
If you have sold a property and a subsequent search of the rating database shows this has not been reflected, or if you have an invoice arrive in your name, it would indicate that the Sale notice has not been received by the Council. It is the responsibility of your Solicitor to ensure that Notice of Sale is issued. If this has not been done, you should contact him/her immediately.
Payment of this year’s rates is your responsibility, although you may be entitled to reimbursement (via the settlement) from the new owner for their period of occupation.
If you have recently subdivided your property payment of the full year's rates in the original property is your responsibility. Your solicitor will calculate any reimbursement to you via the settlement.
Rates are a charge on the land; therefore liability for the payment of arrears of rates transfers to the new owner of the property. If you have recently purchased this property and arrears appear on the rates notice, it is in your interest to ensure they are paid immediately. Please contact the previous owner or advise your solicitor.
Change of Ownership due to death:
- Notice of change of ownership/survivorship must be sent to Council
To remove a person's name from the rate account (e.g. one person takes over the property instead of joint ownership):
- Notice of change of ownership of matrimonial or joint family home must be sent to Council
Change of name by marriage, reverting to maiden name or by deed poll:
- Notice of change of ownership of matrimonial or joint family home must be sent to Council or;
- A copy of marriage certificate or;
- A copy of marriage certificate endorsed with the divorce
Change to Trust:
- Notice of change of ownership confirming transfer to trust, new trustees and/or change of a trustee company should be sent to Council
- A certificate of title reflecting the change is also acceptable
- It is important to note that the Trust name (unless it is a Trust company) cannot be recorded on a certificate of title and therefore not reflected on councils Rating Information Database (RID). The Trustees of the Trust will be recorded on the RID as the property owners.
Change of Tenant (lease):
- Notice of change of ownership assignment of lease should be sent to Council (note: a lessee can only become a ratepayer under certain conditions including a minimum lease period of ten years.)
- For more details contact the Tauranga City Council Land Information and Rates Team on 07 577 7000.
Change of Company Name:
- Notice of change of ownership correcting name; or
- A copy of the change of company name certificate
Exclusion of name for Domestic Violence:
- Council will remove personal information from public registers when there is an order made under the Domestic Violence Act.
- Rates and valuation rolls will be altered to remove any reference to the owner and will be titled "The Occupier". The owner’s details will be stored in hard copy file.
Ratepayer names and address are displayed on the Rating Information Database unless the customer has requested in writing for this to be withheld.
Form to Request Confidentiality
Last Reviewed: 25/01/2017