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Contractor pre qualifications scheme

Bay of Plenty and Waikato councils have teamed up with SHE Software NZ Ltd to develop a new streamlined pre-qualification process for health and safety.

The system will be made available to all councils throughout New Zealand to pre-qualify contractors.  This will ensure councils are using contractors who operate with effective health and safety management systems and are holding current and relevant insurances. 

This system will help us meet our responsibilities to ensure that contractors, working for or on council assets and/or supplying services, have effective health and safety management systems to prevent harm to people and the environment or damage to property.

Benefits to contractors include:

  • easier system that will enable contractors to be pre-qualified for multiple councils through the one process
  • improved relationships between contractors and councils
  • contributing to the WorkSafe New Zealand’s Statement of Intent strategy to reduce injuries by 2020

This process requires contractors and sub-contractors who carry out services for (participating) councils, to apply to become pre-qualified every two years, with insurance renewals conducted annually.  Should these expire in the system, Councils will not allow you to carry out work for them until renewals are received. 

The fees (paid online through SHE) are:

  • Less than five employees: $280+GST ($322 incl. GST)
  • Between five and twenty four employees: $525 +GST ($603.75 incl. GST)
  • Twenty-five and more employees: $1025 +GST ($1178.75 incl. GST)

Approved contractor database

As contractors become pre-qualified, company/industry details will be accessible on a database. 

Approved contractor database

This provides visibility to contractors and council staff to identify who is approved, assisting with the tendering process and council procurement.

FAQ's for contractors

Some frequently asked questions have been assembled to assist you with any queries you may have.

Frequently Asked Questions (FAQ's) for Contractors

Note: Please ensure you have an email address prior to commencing your application as this will be required to complete the process.  

Tip: Consider setting up a folder on your desktop to save all evidence required to enable easy uploading into the application.


Commence your application

This process is being handled by the Waikato Local Authority Shared Services using an internationally recognised portal.

For more information, read our FAQs – along with a link to the contractor database and application process.

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