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Legacy event fund

Aims games

 

Fund update: Please note that all four funds have been closed for the 2019/2020 financial year (events occurring between 1 July 2019 – 30 June 2020). We are continuing to accept applications for events that occur from 1 July 2020 onwards and encourage event organisers to submit their applications early to provide the best possible chance at receiving funding support.

For alternative funding options in the region check out our great list of alternate funding groups.

The legacy event fund provides ongoing financial support to events that have proven longevity and are important to the cultural and social identity of Tauranga.

This fund is committed to supporting events that create and cultivate a strong sense of community pride and actively engage with residents and visitors, to showcase Tauranga as an exciting place to live, work, play and visit.

Funding criteria

To be eligible to receive financial support from the legacy event fund, your event must:

  • have been operating in Tauranga for 12 years or more at the time the application is submitted , either continuously or cumulatively (i.e. annually or biennially)
  • strongly align with our event funding values and priorities. Please note that our funding decisions are heavily weighted towards these principles
  • deliver tangible cultural and social benefits to Tauranga
  • clearly demonstrate how it showcases Tauranga as an exciting place to live, work, play and visit
  • create leverage and legacy opportunities for the city. 
    Developing a leverage and legacy plan (255kb pdf)

Additional eligibility considerations:

  • Events that occur during the off-peak seasons of April to October are more likely to receive funding from the legacy event fund.
  • Events that are predominantly commercial ventures, or are forecasting a modest or significant profit, are less likely to receive support from the legacy event fund. When applying for funding, applicants will be required to submit a high-level event budget to demonstrate their projected financial position.
  • Events and/or organisations that already receive substantial ongoing support from Tauranga City Council, financial or otherwise, are less likely to receive support from the legacy event fund.

Funding will not be granted to events that:

  • have been operating in Tauranga for less than 12 years at the time the application is submitted
  • request more than 50% of the event’s total event expenses
  • don’t champion our funding values or priorities
  • are primarily religious, political or have a primary fundraising purpose
  • are primarily for research, feasibility studies or evaluation purposes
  • require debt servicing assistance or have outstanding debt with Tauranga City Council
  • are private functions, lunches, dinners, meetings, conventions etc. ‘Private’ is defined as any event where the general public aren’t able to attend or purchase tickets
  • have breached previous funding agreements with Tauranga City Council, including post-event reporting criteria, and where no commitment has been made to rectify this
  • occur outside of Tauranga City boundaries
  • are not a legal entity/organisation. Funding will not be granted to individuals
  • are protests.

Funding terms and conditions

The legacy event fund is a contestable fund* of:

  • $350,000 for events occurring between 1 July 2019 and 30 June 2020
  • $375,000 for events occurring between 1 July 2020 and 30 June 2021

The legacy event fund has a maximum grant of $100,000 per event year. There is no minimum funding limit.

Successful applicants will receive a three-year funding commitment, or in exceptional circumstances, a maximum five-year commitment. At the end of the funding commitment the organisation will need to reapply for legacy event fund support.

When the legacy event fund allocation is exhausted, this webpage will be updated accordingly.

*Please note that portions of these funds may be redistributed between the four funding streams from time to time, to manage current and/or future event investment demands.

How to apply

There is a two-stage application process:

Stage 1: Complete a legacy event fund application form (see below) and submit it online. Your application will then go through a screening process to ensure it meets the funding criteria. If eligible it will progress to stage 2.

Stage 2: Successful stage 1 applicants will deliver a maximum 10-minute presentation in support of their application, to a five-member decision making panel. A maximum of two event representatives can participate in this presentation. 

Round Applications received Stage 1 decisions released* Presentations Stage 2 decisions released
Round 1 By 31 December 2019 Within two weeks of application being received Mid-March 2020 By 14 April 2020
Round 2 Between 1 January 2020 and 30 June 2020 Within two weeks of application being received Mid-September 2020 By 14 October 2020

*Stage 1 decisions will advise applicants whether or not they are eligible to progress to stage 2.

Please note that any funding granted will be released in the financial year that the event occurs.

Only one application per event will be considered. Please note that funding can only be paid out in the financial year that the event occurs, not in advance of that year.

When the legacy event fund allocation is exhausted, this webpage will be updated accordingly.

Apply

If you believe that your event is a great fit with the legacy event fund, we want to hear from you.

Step 1

Please download the application form.

Legacy event fund form (328kb doc)

Step 2

Make sure you have all relevant event details including your event budget readily available to upload.

Submit your application online

Successful applicants

If you are an eligible applicant, we will invite you to present to a five-member decision making panel in support of your application.  

If your application is successful, you will be required to enter into a contractual relationship with us to formalise our funding support and associated event deliverables. e.g. verbal and/or written acknowledgement, complimentary tickets to the event (if applicable) etc.

If your event is held on public open space, you will likely be required to work with our event facilitation team for an event approval.

If your application is unsuccessful you will be advised of the outcome, along with reasoning as to why the decision was made.


Last Reviewed: 20/12/2019

Contact information

Contact the event development team if you would like to discuss the funding of your event in more detail.

 

 
 

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