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Pūtea hinonga Tauranga Western Bay

Tauranga Western Bay Community Event Fund

Tauranga Western Bay Community Event Fund banner

Planning a community-driven event that needs funding to make it happen? Our new joint event fund may be the answer!

Fund update:

Funding for the financial year of 2022/2023 has now closed, please email eventfunding@tauranga.govt.nz if you wish to be notified when the fund reopens.

Katie Cox

The events we fund must

  • Be community-driven events that enrich our communities through active participation and inclusion.
  • Align with our event funding values and at least one of our priorities.

We prioritise events that:

  • Are accessible for the community - free or low-cost entry.
  • Encourage participation and have widespread appeal within the community.
  • Support a varied community event portfolio. 
  • Highlight events of cultural and historical significance.
  • Engage local volunteers and help develop Tauranga and Western Bay of Plenty’s volunteer workforce.
  • Secure a range of income streams through other funding sources.
  • Attract visitation and deliver economic benefits.

Key fund information

The maximum grant is $50,000 +GST for events in Tauranga and $15,000 +GST for events in Western Bay of Plenty. The majority of grants issued are in the $10-$12,000 range.

$600k +GST for events in Tauranga and $100k +GST for events in Western Bay of Plenty occurring between 1 September 2022 and 30 June 2023. When the fund allocation is exhausted, we will update this webpage.

Yes. If you have an existing funding agreement with one of our funding partners, you can still apply, but that funder will be unable to contribute to the funding offered if successful.

The fund is open for applications from 1 July 2022 for events taking place from 1 September 2022 to 30 June 2023. We recommend applying at least four months prior to your event as the rounds will close when the funds are exhausted. Applications received will be considered on a bi-monthly basis (i.e. every two months). Please follow the funding round timeline below:

Applications received by Decisions released by
31 July 2022 31 August 2022
20 September 2022 20 October 2022
20 November 2022 20 December 2022
20 January 2023 20 February 2023
20 March 2023 20 April 2023

Funding for the financial year of 2022/2023 has now closed, please email eventfunding@tauranga.govt.nz if you wish to be notified when the fund reopens.

As this is a new fund, we are currently not considering multi-year funding applications.

Check out our values and priorities and also make sure that your event isn’t in the list of events we don’t fund.

No, unless you are declined prior to assessment due to being ineligible to apply to the fund.

No, you don’t need to provide quotes with your application; however, you will need to provide a detailed budget, which you’ll upload within your online application form. You can either use your existing budget or our event budget template.

Budget template to download (14kb xlsx)

Your application must also include a written endorsement in support of and outlining involvement in the event from the current chairperson or senior executive (i.e., chief executive officer, general manager) of the iwi, hapu or marae.

A decision-making panel of representatives from Acorn Foundation, Bay Trust, TECT Community Trust and whichever council has jurisdiction over the event location. (Tauranga City Council or Western Bay of Plenty District Council)

If your application is successful, we will contact you to confirm your grant. You will enter into a funding agreement with us to formalise our funding support and any event deliverables and benefits for the fund (e.g. credit the fund on promotional material).

If your event is held on public open space, you will also likely be required to work with the relevant council’s event facilitation team for event approval. Read our resources to assist you with running an event on public open spaces

If your application is unsuccessful, you will be advised of the outcome, along with reasoning why this decision was made.

50% of the funding granted will be released prior to the event and 50% after submitting a post-event evaluation report (to the satisfaction of TCC event development staff). The report will include attendance and audience demographics, audience feedback, key learnings, how the event delivered against the relevant values and priorities, benefits to Tauranga, media coverage and the final profit and loss summary.

If you have already received funding from us for an event, you must submit a post-event evaluation report before another application will be considered.

For applications in Tauranga:

Contact the Event Development team at eventfunding@tauranga.govt.nz or (07) 577 7000.

For applications in Western Bay of Plenty:

Contact the Events team at events@westernbay.govt.nz or (07) 571 8008.

Where your event is cancelled and the financial position of your event has been negatively affected by that cancellation, you may submit a written request to us to retain all or part of your event grant. You will need to address the following matters in your request to us.

  1. The reason for the event cancellation (with supporting evidence).
  2. The date the decision was made to cancel the event and who made that decision.
  3. Whether you have event insurance and how this impacts your financial situation.
  4. Whether you have investigated alternative ways for proceeding with the event (e.g. postponement, operational changes, online format etc).
  5. How the event has been financially impacted by the cancellation. Please submit a profit and loss statement and detail what steps have been taken to mitigate costs.
  6. What assistance (if any) other funding partners and sponsors are providing to support the cancellation of your event.
  7. Whether you are seeking to retain all or part of your event grant. Please specify the amount you would like to retain.

Requests will be considered on a case-by-case basis and all decisions will be at our sole discretion. Please allow a minimum 10 business day turn around for decisions.

For more information, or to submit your request, please email the Event Development team on: eventfunding@tauranga.govt.nz.

How to apply

Applications to the Tauranga Western Bay Community Event Fund are now being administered through our new online application service, powered by SmartyGrants. Please use the link below to find out more about this process and begin drafting your application.

If your event is in Western Bay of Plenty

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Find out more

on the Western Bay of Plenty District Council website

Tauranga Western Bay Community Even Fund banner

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