An event is an organised special occasion of limited duration that brings people together for the primary purpose of participating in an uplifting community, cultural, commemorative, recreational, sport, art, educational or entertainment experience.
If you are organising an event on a public space in Tauranga, you may need to obtain an event approval and other licences or consents from Tauranga City Council.
We encourage you to contact our event facilitation team in the first instance to discuss the event’s feasibility and to offer advice and guidance on the next steps to take.
Casual gatherings in public parks
A picnic, barbecue or gathering with a few (less than 100) family or friends is considered general use of a public space and does not require an event approval. Have fun!
Other activities that involve fewer than 100 people but do not have any infrastructure, high level/continuous noise, sale or supply of alcohol or impact on access for the general public are also unlikely to require an event approval. If you are unsure of your responsibilities, please do not hesitate to contact our event facilitation team – we’re here to help!
Whatever sort of general use you are planning on one of Tauranga’s public parks, there are some guidelines for you to follow:
- Be considerate: The park is for everyone, you will need to share the space with the public.
- Tidy-up: You should take your rubbish with you and recycle your waste where possible.
- Be a good host: Keep yourself and your guests safe. Check the area for hazards e.g. waterways, fire etc. Think about how to minimise the danger and keep safe. If you have concerns about site hazards that you can’t avoid or minimise, please contact Tauranga City Council on 07 577 7000.
- Be responsible: If your activity changes during planning (e.g. you decide to add a bouncy castle, invite food vendors, you need vehicle access or you decide to serve alcohol), you may have new responsibilities that our events facilitation team can advise on.
General use guidelines (153kb pdf)
Product or service activation
If you would like to increase the public’s awareness of a product or service by holding an activation on council-owned land, then please complete our application form below. Your activation needs to enhance or have some alignment to the location where it is proposed, and not cause any negative impact on its surroundings. Products or services need to be free of charge and on site for a limited period of time.
Markets
To enquire about booking a market on Council-owned public open space, please contact our event facilitation team.
Sports and recreation bookings
To enquire about making a sports booking, or booking a regular activity on Council-owned public open space, please contact our sport and recreation booking coordinator.
What if I need an event approval?
If your event is more than just casual gathering, you will need to work with our event facilitation team to apply for an event approval. The approval process helps to ensure that you have done all you need to for a safe and successful event.
The first step in planning an event on a public space is to complete an event application form.
Applications will be assessed in terms of date and site availability, type of event activity, and the level of risk to the health and safety of those working at, participating in or entering your event site.
Please ensure that you allow enough time for your event approval and other licenses to be granted prior to your event. Your event facilitator will advise if a fee and/or a ground bond are required for the use of public space.
Event timeframes (198kb pdf)
Although the other licences may appear daunting, our event facilitation team offers support, guidance and tools to help you understand and meet your safety and compliance responsibilities, whatever your level of expertise.