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Community event fund

 

Fund update: Please note that all four funds have been closed for the 2019/2020 financial year (events occurring between 1 July 2019 – 30 June 2020). We are continuing to accept applications for events that occur from 1 July 2020 onwards and encourage event organisers to submit their applications early to provide the best possible chance at receiving funding support.

For alternative funding options in the region check out our great list of alternate funding groups.

Community event fund

If you have a great community event in mind and need some financial support to realise your idea, our community event fund may be able to assist.

The fund provides limited financial support to one-off or recurring community-focused and/or community-led events that deliver good social outcomes for our diverse community and encourage civic pride.

Funding criteria

In order to be eligible to receive financial support from the community event fund, your event must:

  • provide free or low cost (i.e. $10 or under) admission to the public
  • genuinely focus on engaging local communities and neighbourhoods, encourage participation across diverse communities and/or be community-led
  • be run by a community organisation. A community organisation is a legally constituted not-for-profit community group (charitable trust or incorporated society). The applicant group must have a Trust Deed or Constitution and have been operating for a minimum of 12 months.

In addition, we will prioritise funding for events that strongly align with our event funding values and priorities. We suggest that you review these before submitting an application as all events will be measured against these overarching principles. Please note that your event does not need to deliver on all of our funding priorities in order to be considered for support.

Funding will not be granted to events that:

  • don’t champion our event funding values or priorities
  • request more than 50% of the event's total event expenses
  • require funding on an ongoing basis for business-as-usual operations (e.g. not specifically event related)
  • have been completed or started prior to the funding being allocated
  • are primarily religious, political or have a primary fundraising purpose
  • are for markets, raffles or prize money
  • support general salaries, rents or other overhead costs except as a proportion of the total event costs
  • require debt servicing assistance or have outstanding debt with Tauranga City Council
  • are private functions, lunches, dinners, meetings, conventions etc. ‘Private’ is defined as any event where the general public aren’t able to attend or purchase tickets
  • are for research, feasibility studies or evaluations
  • have breached previous funding agreements with Tauranga City Council, including post-event reporting requirements and where no commitment has been made to rectify this
  • occur outside of Tauranga City boundaries
  • are not a legal entity/organisation. Funding will not be granted to individuals
  • are protests.

Recurring events can apply for a maximum of three years' consecutive financial support, with a sinking lid policy. The following formula will apply:

  • Year one – maximum support as per funding decision
  • Year two – eligible for maximum of 75% of year one funding
  • Year three – eligible for maximum of 50% of year one funding

Example 1: A three-year grant was approved for an annual event and in ‘year one’ the event received a $3,500 grant, the following future grants would apply:

  • Year one – $3,500 funding
  • Year two – $2,625 maximum funding (75% of $3,500)
  • Year three – $1,750 maximum funding (50% of $3,500)

Example 2: A three-year grant was approved for a biennial event and in ‘year one’ they received a $3,500 grant, the following future grants would apply:

  • Year one (first event year) – $3,500 funding
  • Year two (non-event year) – n/a
  • Year three (second event year) – $2,625 maximum funding (75% of $3,500)

At the end of the funding commitment an equivalent stand-down period will apply before you can submit another funding application. 

Example 1: An event, occurring in December 2019, has been successful in securing two years of financial support. Their future funding eligibility would look like this:

  • 2019 – funding granted
  • 2020 – funding granted
  • 2021 – not eligible for funding through the event funding framework
  • 2022 – not eligible for funding through the event funding framework
  • 2023 – eligible to submit a funding application again

How to apply

The community event fund is a contestable fund* of:

  • $37,500 for events occurring between 1 July 2019 and 30 June 2020
  • $75,000 for events occurring between 1 July 2020 to 30 June 2021

The Community Event Fund has a maximum grant of $4,000 per application, however the level of funding for the majority of applications is likely to be approximately $2,500.

Applications will be considered on a bimonthly basis (i.e. every two months). Applications received up to and including the 20th of the following months (see table) will be evaluated by an internal panel and funding decisions communicated to applicants by the 14th of the following month. Any applications received between the 21st and the end of a month will be deferred to the next bimonthly round for consideration.

*Please note that portions of these funds may be redistributed between the four funding streams from time to time, to manage current and/or future event investment demands.

Applications received by Decisions released by
20 August 14 September
20 October 14 November
20 December 30 January*
20 February 14 March
20 April 14 May
20 June 14 July

*Exception to rule

Please note that any funding granted will be released in the financial year that the event occurs.

If you have already received funding from council for an event, you must submit a post-event report before another application will be considered.

We encourage event organisers to submit their applications early to provide the best possible chance at receiving funding.

Only one application per event will be considered. Please note that funding can only be paid out in the financial year that the event occurs, not in advance of that year.

Apply

If you believe that your event is a great fit with this fund and embodies our event funding values and priorities, we want to hear from you.

Step 1

Please download the word application form.

Community event fund application form (336kb doc)

Step 2

Make sure you have all relevant event details including your event budget readily available to upload.

Submit your application online

Successful applicants

If your application is successful, we will email you to confirm your grant.

If your event is held on public open space, you will likely be required to work with our event facilitation team for an event approval.

If your application is unsuccessful you will be advised of the outcome, along with reasoning why this decision was made.


Last Reviewed: 20/12/2019

Contact information

Contact the event development team if you would like to discuss the funding of your event in more detail.

 

 
 

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