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Community event fund

Fund update:

Applications to the community event fund are now being administered via our new online application service, powered by SmartyGrants. Please ensure you make your application via this system rather than our previous online form.

Apply to the community event fund

 

Community event fund

If you have a great community event in mind and need some financial support to realise your idea, our community event fund may be able to assist.

The fund provides limited financial support to one-off or recurring community-focused and/or community-led events that deliver positive social outcomes for our diverse community and encourage civic pride.

The events we fund must

  • provide free or low cost (i.e. $10 or under) admission to the public
  • genuinely focus on engaging local communities and neighbourhoods, encourage participation across diverse communities and/or be community-led
  • be run by a community organisation. A community organisation is a legally constituted not-for-profit community group (e.g. charitable trust or incorporated society). The organisation must have a Trust Deed or Constitution/Rules, and have been operating for a minimum of 12 months
  • align with our event funding values and priorities. We suggest that you review these before submitting an application as all events will be measured against these overarching principles. 

Key fund information

The maximum grant is $4,000 +GST however the majority of grants are $2,500 +GST per event.

$75,000 +GST for events occurring between 1 July 2021 and 30 June 2022. When the fund allocation is exhausted we will update this webpage.

Please note that portions of these funds may be redistributed between the four funds from time to time, to manage current and/or future event investment demands.

Applications will be considered on a quarterly basis (i.e. every three months) until the funds are exhausted. Please follow the funding round timeline below:

Applications received by Decisions released by
20 June 14 July
20 September 14 October
20 December 30 January
20 March 14 April

Events can apply for funding up to 12 months out from their event date. Only in exceptional circumstances will the panel consider funding an event more than 12 months in advance. 

Due to updates to our Events Strategy we are currently not considering multi-year funding applications. 

No, you don’t need to provide quotes with your application, however you will need to provide a high-level budget which you’ll enter within your application form.

A decision-making panel of a minimum of three officers from Tauranga City Council.

If your application is successful, we will email you to confirm your grant. If your event is held on public open space, you will also likely be required to work with our event facilitation team for an event approval. Read our resources to assist you with running an event on public open spaces

If your application is unsuccessful you will be advised of the outcome, along with reasoning why this decision was made.

In the financial year that the event occurs, our year runs from 1 July through to 30 June the following year. 50% of the funding granted will be released prior to the event and 50% after submitting a post-event evaluation report (to the satisfaction of Event Development staff).

If you have already received funding from us for an event, you must submit a post-event evaluation report (to the satisfaction of Event Development staff) before another application will be considered. The report will include attendance and audience demographics, audience feedback, key learnings, how the event delivered against the relevant values and priorities, benefits to Tauranga, media coverage and the final profit and loss summary.

The Event Development team at Tauranga City Council – eventfunding@tauranga.govt.nz or (07) 577 7000.

Any offer of financial support through the Event Funding Framework is subject to your event being able to be delivered under the COVID-19 Protection Framework (CPF). If the event is unable to proceed for COVID-19 related reasons (whether they be voluntary or mandated), or if your event is materially altered to adapt to the applicable CPF Level(s), then you may have to return your grant.

In instances of COVID-19 related event cancellation, and when the financial position of your event has been negatively affected by the cancellation, you may submit a written request to us to retain all or part of your event grant. You will need to address the following areas in your request:

  1. what the reason for the event cancellation was (particularly if a change in CPF Levels has not mandated the cancellation);
  2. if you have investigated alternative ways in which the event could go ahead (e.g. postponement, operational changes, online format etc.);
  3. how the event has been financially impacted by the cancellation. Please submit a profit and loss statement, including commentary around what steps have been taken to mitigate event costs;
  4. what other funding partners and sponsors are doing to support the cancellation of your event (if applicable); and
  5. if you are requesting to retain all or part of your event grant? (please include a figure here).  

Please note: any event forecasting a breakeven position or profit without the EFF grant will automatically be excluded from consideration and required to return any Council event grant issued to them (in part or full).

All requests to retain grants in part or full can be directed to eventfunding@tauranga.govt.nz for consideration. Requests will be considered on a case by case basis and a seven-working day turn around for decisions will apply. For more information, or if you have any queries, please contact the Event Development staff on eventfunding@tauranga.govt.nz.

How to apply

Applications to the community event fund are now being administered through our new online application service, powered by SmartyGrants. Please use the link below to find out more about this process and begin drafting your application.

Apply to the community event fund


Last Reviewed: 21/03/2022

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