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Event support fund

 

Fund update: Please note that all four funds have been closed for the 2019/2020 financial year (events occurring between 1 July 2019 – 30 June 2020). We are continuing to accept applications for events that occur from 1 July 2020 onwards and encourage event organisers to submit their applications early to provide the best possible chance at receiving funding support.

For alternative funding options in the region check out our great list of alternate funding groups.

Event support fund

The event funding framework consists of four funds. If you’ve looked into our community event fund, legacy event fund and major event fund and feel that those aren’t the right fit for your event, then the event support fund may be able to assist.

This fund is designed to provide limited financial support to a wide range of one-off or recurring event activities and initiatives in Tauranga. Consider it an intermediary step between our community and major event funds.

Funding criteria

We will prioritise funding for events that strongly align with our event funding values and priorities. We suggest that you review these before submitting an application as all events will be measured against these overarching principles. Please note that your event does not need to deliver on all of our funding priorities in order to be considered for support.

Events that meet the following eligibility considerations are also more likely to receive funding:

  • occur during the off-peak seasons of April to October
  • demonstrate a modest growth in regional GDP (gross domestic product)
  • attract visitation and tourism
  • generate positive national exposure for Tauranga.

Additional eligibility consideration:

Events that are predominantly commercial ventures, or are forecasting a modest or significant profit, are less likely to receive support from the event support fund. When applying for funding, applicants will be required to submit a high-level event budget to demonstrate their projected financial position.

Funding will not be granted to events that:

  • don’t champion our event funding values or priorities
  • request more than 50% of the event's total event expenses
  • require funding on an ongoing basis for business-as-usual operations
  • have been completed or started prior to the funding being allocated
  • are primarily religious, political or have a primary fundraising purpose
  • are for markets, raffles or prize money
  • support general salaries, rents or other overhead costs except as a proportion of the total event/initiative costs
  • require debt servicing assistance or have outstanding debt with Tauranga City Council
  • are private functions, lunches, dinners, meetings, conventions etc. ‘Private’ is defined as any event where the general public aren’t able to attend or purchase tickets
  • have breached previous funding agreements with Tauranga City Council, including post-event reporting requirements and where no commitment has been made to rectify this
  • occur outside of Tauranga City boundaries
  • are not a legal entity/organisation. Funding will not be granted to individuals
  • are protests.

Recurring events can apply for a maximum of three years' consecutive financial support, with a sinking lid policy. The following formula will apply:

  • Year one – maximum support as per funding decision
  • Year two – eligible for maximum of 75% of year one funding
  • Year three – eligible for maximum of 50% of year one funding

Example 1: A three-year grant was approved for an annual event and in ‘year one’ the event received a $10,000 grant, the following future grants would apply:

  • Year one – $10,000 funding
  • Year two – $7,500 maximum funding (75% of $10,000)
  • Year three – $5,000 maximum funding (50% of $10,000)

Example 2: A three-year grant was approved for a biennial event and in ‘year one’ they received a $10,000 grant, the following future grants would apply:

  • Year one (first event year) – $10,000 funding
  • Year two (non-event year) – n/a
  • Year three (second event year) – $7,500 maximum funding (75% of $10,000)

At the end of the funding commitment an equivalent stand-down period will apply before you can submit another funding application. 

Example 1: An event, occurring in December 2019, has been successful in securing two years of financial support. Their future funding eligibility would look like this:

  • 2019 – funding granted
  • 2020 – funding granted
  • 2021 – not eligible for funding through the event funding framework
  • 2022 – not eligible for funding through the event funding framework
  • 2023 – eligible to submit a funding application again

How to apply

The event support fund is a contestable fund* of:

  • $150,000 for events occurring between 1 July 2019 and 30 June 2020
  • $200,000 for events occurring between 1 July 2020 and 30 June 2021

The Event Support Fund has a maximum grant of $15,000 per application. The level of funding for the majority of applications is likely to be approximately $5,000, however we will also consider lower levels of support.

Applications will be considered on a bimonthly basis (i.e. every two months). Applications received up to and including the 20th of the following months (see table) will be evaluated by an internal panel and funding decisions communicated to applicants by the 14th of the following month. Any applications received between the 21st and the end of a month will be deferred to the next bimonthly round for consideration.

*Please note that portions of these funds may be redistributed between the four funding streams from time to time, to manage current and/or future event investment demands.

Applications received by Decisions released by
20 August 14 September
20 October 14 November
20 December 30 January*
20 February 14 March
20 April 14 May
20 June 14 July

*Exception to rule

Please note that any funding granted will be released in the financial year that the event occurs.

If you have already received funding from council for an event, you must submit a post-event report before another application will be considered.

We encourage event organisers to submit their applications early to provide the best possible chance at receiving funding.

Only one application per event will be considered. Please note that funding can only be paid out in the financial year that the event occurs, not in advance of that year.

Apply

If you believe that your event or initiative is a great fit with this fund and embodies our event funding values and priorities, we want to hear from you.

Step 1

Please download the word application form.

Event support fund application form (327kb doc)

Step 2

Make sure you have all relevant event details including your event budget readily available to upload.

Submit your application online

Successful applicants

If your application is successful, we will email you to confirm your grant. If your grant is $5k or over a signed copy of your event support fund application for you to execute and return to us. You will also receive an outline of the deliverables associated with our financial support of your event e.g. verbal and/or written acknowledgement, complimentary tickets to the event (if applicable) etc.

If your event is held on public open space, you will likely be required to work with our event facilitation team for an event approval.

If your application is unsuccessful you will be advised of the outcome, along with reasoning why this decision was made.


Last Reviewed: 20/12/2019

Contact information

Contact the event development team if you would like to discuss the funding of your event in more detail.

 

 
 

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