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Event support fund

Fund update:

Applications for the event support fund are now being administered via our new online application service, powered by SmartyGrants. Please ensure you make your application via this system rather than our previous online form.

Apply for the event support fund

 

Event support fund

If you’ve looked into our community event fund, legacy event fund and major event fund and feel that those aren’t the right fit for your event, then the event support fund may be able to assist.

This fund is designed to provide limited financial support to a wide range of one-off or recurring event activities and initiatives that strongly align with our event funding values and priorities. Consider it an intermediary step between our community and major event funds.

We prioritise events that

  • occur during the off-peak seasons of April to October
  • demonstrate a modest growth in regional GDP (gross domestic product)
  • attract visitation and tourism
  • generate positive national exposure for Tauranga.

Key fund information

The maximum grant is $15,000 +GST however the majority of grants are $5,000 +GST per event.

$250,000 +GST for events occurring between 1 July 2021 and 30 June 2022. When the fund allocation is exhausted we will update this webpage.

Please note that portions of these funds may be redistributed between the four funds from time to time, to manage current and/or future event investment demands

Applications will be considered on a quarterly basis (i.e. every three months) until the funds are exhausted. Please follow the funding timeline below: 

Applications received by Decisions released by
20 June 14 July
20 September 14 October
20 December 30 January
20 March 14 April

Events can apply for funding up to 12 months out from their event date. Only in exceptional circumstances will the panel consider funding an event more than 12 months in advance.

Due to updates to our Events Strategy we are currently not considering multi-year funding applications.

No, you don’t need to provide quotes with your application, however you will need to provide a high-level budget which you’ll enter within your application form.

A decision-making panel of a minimum of three officers from Tauranga City Council.

If your application is successful, we will email you to confirm your grant. Applicants receiving over $5,000 +GST will need to sign their application to formalise our funding support and agree additional deliverables and benefits for council if required (e.g. operational planning deadlines, event tickets etc). 

If your event is held on public open space, you will also likely be required to work with our event facilitation team for an event approval. Read our resources to assist you with running an event on public open spaces

If your application is unsuccessful you will be advised of the outcome, along with reasoning why this decision was made.

In the financial year that the event occurs, our year runs from 1 July through to 30 June the following year. 50% of the funding granted will be released prior to the event and 50% after submitting a post-event evaluation report (to the satisfaction of Event Development staff).

If you have already received funding from us for an event, you must submit a post-event evaluation report (to the satisfaction of Event Development staff) before another application will be considered. The report will include attendance and audience demographics, audience feedback, key learnings, how the event delivered against the relevant values and priorities, benefits to Tauranga, media coverage and the final profit and loss summary.

The Event Development team at Tauranga City Council – eventfunding@tauranga.govt.nz or (07) 577 7000.

Any offer of financial support through the Event Funding Framework is subject to your event being able to be delivered under the COVID-19 Protection Framework (CPF). If the event is unable to proceed for COVID-19 related reasons (whether they be voluntary or mandated), or if your event is materially altered to adapt to the applicable CPF Level(s), then you may have to return your grant.

In instances of COVID-19 related event cancellation, and when the financial position of your event has been negatively affected by the cancellation, you may submit a written request to us to retain all or part of your event grant. You will need to address the following areas in your request:

  1. what the reason for the event cancellation was (particularly if a change in CPF Levels has not mandated the cancellation);
  2. if you have investigated alternative ways in which the event could go ahead (e.g. postponement, operational changes, online format etc.);
  3. how the event has been financially impacted by the cancellation. Please submit a profit and loss statement, including commentary around what steps have been taken to mitigate event costs;
  4. what other funding partners and sponsors are doing to support the cancellation of your event (if applicable); and
  5. if you are requesting to retain all or part of your event grant? (please include a figure here).

Please note: any event forecasting a breakeven position or profit without the EFF grant will automatically be excluded from consideration and required to return any Council event grant issued to them (in part or full).

All requests to retain grants in part or full can be directed to eventfunding@tauranga.govt.nz for consideration. Requests will be considered on a case by case basis and a seven-working day turn around for decisions will apply. For more information, or if you have any queries, please contact the Event Development staff on eventfunding@tauranga.govt.nz.

How to apply

Applications to the event support fund are now being administered through our new online application service, powered by SmartyGrants. Please use the link below to find out more about this process and begin drafting your application.

Apply to the event support fund


Last Reviewed: 21/03/2022

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