Council requires As-Built information to be supplied for all infrastructural development or improvement works.
Council uses this information to update its records and asset management systems to provide the community with quality information.
As-Built information is crucial to the efficient management, operation, maintenance and knowledge of each asset. The timeliness, consistency and accuracy of this information is essential.
Council's As-Built Information requirements can be found in the following section of the Infrastructure Development Code (IDC):
QA-6 As-Built information (302kb pdf)
Submit As-built
As-Built Software (3 Waters Reticulation assets and Parks/Landscaping assets)
Council requires a combination of PDF plans, spreadsheets and electronic As-Built information to form an As-Built submission.
This temporary ‘spreadsheets and shapefiles’ solution is in place for the short to medium term while Council is working on a more permanent solution for As-Built submissions.
Please send the following information as your As-Built submission:
- PDF As-Builts.
- CAD drawing (*.dwf or *.dxf).
- Shapefiles – you can export a shapefile from your CAD software. If Civil 3D does not have a tool to export your data to a shapefile, you can use this online converter tool: Convert DWG to SHP Online.
- Spreadsheets (links below) populated - please ensure that there is a unique asset identifier for each asset in the AssetName field to ensure each row in the spreadsheet can be matched to the spatial data and PDF.
Spreadsheet templates have been created for Stormwater, Wastewater, Water Supply assets and Trees (see links below). When submitting Parks and Landscape asset types, electronic information should be able to be submitted as detailed PDFs and shapefiles (and/or separate CAD files for each asset type).
Please ensure you download the most up to date spreadsheet before starting your project. Each spreadsheet has a data dictionary tab to help with any questions.
We appreciate your patience while we are working on a more permanent solution.
As-Built Spreadsheets (3 Waters Plant assets - Mechanical, Electrical and Civil)
Council requires 3 Waters (Water Supply, Wastewater and Stormwater) Plant 'Mechanical, Electrical and Civil' asset inventory data to be captured and populated using the 'TCC 3 Waters - Plant (M&E) Asset Data Capture Sheet - V1.0'. This document is an Excel workbook with multiple dropdown fields and values, which are aligned to the Asset Classes, Unit Types and attribution available in the current version of TCC's Asset Management System - Infor Public Sector (IPS). To provide additional support, the latest updated version of Tauranga City Council's IPS 3 Waters Asset ID & Structure Guide Document is provided.
When using the 'TCC 3 Waters - Plant (M&E) Asset Data Capture Sheet - V1.0' please go to the 'Instructions' sheet to guide the user on how to populate the 'Asset Creation Sheet' and 'Asset Data Sheet' within the document. The instructions also contain reference to other useful information on how to complete the sheets.
As-Built Spreadsheets (Property and Building assets)
Council requires asset inventory to be captured and provided using the Interactive Asset Capture Form, an Excel workbook with multiple dropdown fields to make selecting assets and all their relevant attributes as easy as possible.
The Asset Information Team can adapt the spreadsheet for a particular building if required by pre-populating the Room Names so they can be selected from a drop-down list. If you require the spreadsheet to be adapted in this way, please contact asbuilts@tauranga.govt.nz.
Please send the following information as your As-Built submission:
- Interactive Asset Capture Form, populated.
- Floor Plan As-Builts clearly showing the layout and measurements of the new/refurbished Room/Building.
As-Built Spreadsheets (Transportation assets)
Council requires road asset inventory data to be captured for all assets described in QA-6-3 (Provision of As-Builts). Asset data is to be provided on the QA-6 TCC Transport Asset Data Form for loading into the Council asset information system.
The QA-6 TCC Transport Asset Data Dictionary defines the table and columns in the Asset Data Forms and contains useful information on how to complete the forms.
It is a Council requirement that the person/s collecting the data hold a current Waka Kotahi asset data collection Practitioner Level 1 qualification. The person’s name/s, certification number/s and expiry date/s are to be included on the Project Summary page of the Asset Data Forms.
Digital Engineering Framework (3 Waters Plant Assets)
Council is utilising the Digital Engineering Information Management approach for project delivery to enable time, cost, and quality improvements to the way 3 waters plant assets are planned, designed, constructed, operated, and maintained throughout their lifecycle.
This approach has a focus on consistency and standardisation of information management, generating efficiency and optimising the way projects are delivered.
The Digital Engineering Information Management Framework, consists of a suite of documents outlining the processes and tools to support the digital delivery, improve collaboration and the digitalisation of key business processes.
Our Digital Engineering objectives:
- Establish a collaborative design process based around a Common Data Environment
- Standardise the design production process, ensuring all deliverables are produced and issued in a uniform manner
- Improve visual communication of intent to support decision making and stakeholder consultation
- Improve accuracy and consistency of design and construction information leading to reductions in clashes, reduction in interface issues, and improved safety
- Improve the integration of Council's data standard within the Information Models to improve consistency across all information deliverables used in construction, operation, and maintenance
- Set up an integrated and collaborative workflow to ensure a smooth handover to the asset management team for the in-use phase of the asset
- Establish capabilities to support model-based construction simulation (4D) to assist in construction planning and communication for high-risk activities, including shut-down periods and interface management
- Improve the use of environmental-based information such as embedded carbon within 3D models to support decarbonisation-based decision-making activities.
Key documents: